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Scheduling LEXI Events

Updated

You can use the LEXI Scheduler to plan and schedule captioning or translation events to run automatically and notify you about their progress. This allows you to work on other projects without needing to actively maintain or manage your events. 

Additional Documentation

Refer to these documents for more information

Before you Begin

You must have an EEG Cloud account to configure LEXI Live. If you do not have an account or an active LEXI Live subscription, contact the EEG sales team at sales@eegent.com or call 516-293-7472, option 2.

Be sure to configure iCap on your encoder before you use LEXI Live. See iCap Networking and Firewall Requirements for more information. 

Scheduling New LEXI Live Events

Follow these steps to schedule a LEXI event:

  1. Sign in to EEG Cloud with your Cloud Services username and password, and click LEXI Live or LEXI Translate, depending on your subscriptions, and then click Scheduling from the top toolbar.
  2. On the LEXI Scheduling page, click Schedule New Job.

  3. Complete the fields on the Add a New Event form. Fields marked with an asterisk (*) are mandatory. This table describes all fields.

    Setting Name Description
    * indicates required fields
    Event Title *

    A descriptive name for the event.

    Example Astronomy Broadcast.
    Event Description Notes or other relevant information about the event.
    LEXI Instance(s) * 

    Select at least one of your LEXI instances to connect with the event. To remove a selected instance, click  in the instance's bubble. Click the field's icon to clear all selections.

    Selected instances display in the Add New Event window. Click the instance's name to visit its management page. Click to edit the instance. 

    For more information, see Viewing and Managing LEXI Instances.
    Translate Instances

    Select any LEXI Translate instances that you want to connect to this event. To remove a selected instance, click   in the instance's bubble. Click the field's icon to clear all selections.

    Selected instances display in the Add New Event window. Click the instance's name to visit its management page. Click to edit the instance.

    For more information, see Viewing and Managing LEXI Translate Instances.
    Timezone * Select the event's time zone.
    Event Start * Configure the event's starting date and time. 

    The Event Start time must be before the Event End time.
    Event End *

    Configure the event's ending date and time.

    The Event End time must be after the Event Start time.
    Make Recurring

    Click Make Recurring to open the Event Recurrence window, where you configure your event to repeat, and then click Submit Recurrence.

    • Select how often your event repeats, for example every three weeks.
    • Choose the days of the week when your event happens, for example Mon and Thu.
    • Select whether the event stops after a selected number of instances including the initial event, or on a specific date.  
    Tags Add tags, which you can use to organize and find your events. Enter tags one at a time, and press enter after each. 
    Send Email You can choose to have the system send messages before the event start or after it ends. By default, the system sends these messages to the email associated with your EEG Cloud Services account. Click an address to remove it from the recipient list. To add a new address, enter it in the Email Address box, and then click Add Email.
  4. Click Create Event. Your new event displays on your calendar at the date you selected.

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